Terms and Policies
Updated February 15, 2023
Terms of Service. These Terms govern your use of our website, products, and services. By using our services, you agree to abide by these Terms. If you disagree, please refrain from using our services. Your access to and use of our website, products, and services are governed by these binding Terms.
Business Ethics Policy. At Style Age, Inc. (the "Company," "we," "us," and "our") we uphold the highest ethical standards. Our unwavering commitment to ethical conduct is strictly enforced. This Policy guides the behavior of all our employees, consultants, contractors, and representatives to ensure ethical conduct, transparency, and accountability in all business practices.
Code of Conduct. We expect all our members to follow this Code, promoting a positive work environment, adhering to our values, and complying with laws and regulations.
Data Security Policy. We value your privacy. This Policy outlines our measures to protect your data (“Information”) from unauthorized access, ensuring confidentiality and compliance with data protection laws. We take data security seriously.
Financial Policies. We maintain financial accountability, transparency, and discipline through these Policies, following sound financial management, accounting practices, and budgeting.
Insurance Policies. Your protection is essential to us. We have implemented Insurance Policies to safeguard our assets, employees, and stakeholders from unforeseen risks and liabilities.
Intellectual Property Policy. This Policy governs the creation, ownership, and protection of intellectual property assets, fostering innovation and safeguarding our valuable intangible assets.
Marketing Policies. We follow these Policies to ensure consistent, transparent, and ethical marketing efforts that uphold our brand integrity while resonating with our target audience.
Privacy Policy. Protecting your privacy is paramount. Our Privacy Policy explains how we collect, use, and safeguard your data, ensuring compliance with data protection laws
PRIVACY POLICY
Information Classification
The Company classifies Information into the following categories based on its sensitivity:
Confidential Information. This includes personally identifiable information (PII), financial information, intellectual property, trade secrets, and any other information that requires the highest level of protection due to its sensitive nature.
Internal Information. Non-public business information that is not considered highly sensitive but still requires protection from unauthorized access or disclosure.
Public Information. Information that is intended for public release and does not contain sensitive or confidential Information.
Information Collection and Processing
Information Minimization. The Company shall only collect and process Information that is necessary for legitimate business purposes and shall retain the Information for the required period as per applicable laws and regulations.
Lawful Basis. The Company shall collect, process, and store Information based on a lawful basis, such as consent, contractual necessity, legal obligations, or legitimate interests.
Information Access. Access to sensitive and confidential Information shall be granted only to authorized personnel who require the information to perform their job duties.
Third-Party Information Processors. When engaging third-party vendors or service providers who process Company information, the Company shall ensure that they comply with Information protection laws and have appropriate security measures in place.
Information Security Measures
Physical Security. Access to information storage locations, such as data centers and server rooms, shall be restricted to authorized personnel only. Physical access controls, video surveillance, and environmental controls shall be implemented to protect against unauthorized access.
Access Control:
a) User Authentication: Members shall use strong passwords and multi-factor authentication to access systems containing sensitive Information.
b) Least Privilege: Access to Information shall be granted based on the principle of least privilege, ensuring that users have access only to the Information required for their specific roles.
Information Encryption. Sensitive Information, both in transit and at rest, shall be encrypted using industry-standard encryption algorithms.
Network Security. The Company shall implement firewalls, intrusion detection/prevention systems, and secure network configurations to safeguard information from unauthorized access.
Information Backup and Recovery. Regular information backups shall be performed to ensure information integrity and availability. Disaster recovery plans shall be in place to restore information in the event of an information loss incident.
Employee Training. All Members shall undergo information security training to raise awareness of information protection best practices and their responsibilities in safeguarding information.
Data Breach Response
Incident Reporting. All Members must report any actual or suspected data breaches to the designated information protection officer or the appropriate authority immediately.
Investigation and Mitigation. Upon the discovery of a data breach, the Company shall promptly investigate the incident, take appropriate remedial actions, and mitigate any potential harm to affected individuals.
Notification. If required by applicable laws and regulations, the Company shall notify affected individuals and relevant authorities of the data breach.
Policy Compliance
Compliance Monitoring. The Company shall regularly review and assess the effectiveness of its information security measures and make necessary improvements to address emerging threats and vulnerabilities.
Non-Compliance. Failure to comply with this Policy may result in disciplinary actions, up to and including termination of employment or contractual relationship, and legal consequences as applicable.
Types of Information Collected
Personal Information. We may collect personal information such as your name, email address, phone number, postal address, and other information that can identify you as an individual. This includes information provided during the registration process, application for commercial credit, purchase and activation of products or devices, and participation in online surveys or classes at Style Age, Inc.
Usage Information. We may collect non-personal information about your interactions with our website or services, such as IP address, device information, browser type, and browsing behavior. This information is collected using cookies, web beacons, and similar technologies to enhance your user experience and analyze usage patterns.
Device Information. Information from which your device could be identified, such as device serial number, or information about your device, such as browser type, may be collected to improve the quality of our services.
Contact Information. We collect contact information, including your name, email address, physical address, phone number, or other contact details, when you interact with our services or register for an account.
Payment Information. When making purchases or transactions on our platform, we collect information about your billing address and payment method, such as bank details, credit card, or other payment card information.
Transaction Information. Information about purchases of products and services or transactions facilitated by us, including purchases on our platform, may be collected to process orders and provide customer support.
Usage information. We gather information about your activity on and use of our offerings, such as app launches, browsing history, search history, product interactions, crash data, performance, and other diagnostic data, to improve the user experience and offer personalized content and recommendations.
Location Information. We collect precise and coarse location information where you agree to region-specific services.
Health and Fitness Information. If you choose to share health and fitness information with us, we may collect details related to your physical or mental health or condition, as well as fitness and exercise information.
Financial Information. Details including salary, income, and assets information were collected, as well as information related to Style Age-branded financial offerings.
Government ID information. In certain jurisdictions and limited circumstances, we may request government-issued ID, such as when setting up a wireless account, activating your device, extending commercial credit, or as required by law.
Other Information You Provide to Us. This includes the content of your communications with us, including interactions with customer support and contacts through social media channels.
Telemetry Information. In addition to the above information, when you use our products or services, certain telemetry information may be collected automatically. This includes performance and diagnostic information about your device, application usage, hardware configurations, software installations, and network connectivity. Telemetry information is gathered to help us understand how you use our products and services, identify and troubleshoot issues, and improve the overall performance and reliability of our offerings.
Microsoft Windows Information Collected. If you are using our services on Microsoft Windows devices, we may also collect specific information related to your Windows device, such as the operating system version, hardware model, and device settings. This information is used to ensure compatibility and optimize our services for your Windows experience.
We respect your choices when it comes to the technology you use and the information you share. While you may choose to decline to provide personal information, please note that some of our products and features require certain information to function correctly. If you choose not to provide the information required for a product or feature, you may not be able to use that product or feature. In situations where information is required by law or to fulfill a contract, failure to provide the necessary information may result in the inability to enter into or carry out the contract. For optional information, choosing not to share personal information may impact certain features like personalization that rely on such information.
How We Use Your Information
Personal Information. Except as otherwise stated in this Privacy Policy, we do not sell, trade, rent, or otherwise share for marketing purposes your Personal Information with third parties without your consent. We use your Personal Information primarily to communicate with you and improve our services.
The specific purposes for which we use Personal Information include, but are not limited to:
a. Communication: We use Personal Information to contact users in response to questions, solicit feedback, provide technical support, and inform users about promotional offers.
b. Service Providers: We may share Personal Information with vendors who perform services for the Company, such as email communication servers, to facilitate sending emails on our behalf. These vendors use your Personal Information only at our direction and in accordance with our Privacy Policy.
c. Compliance and Protection: We may share Personal Information with outside parties if we have a good-faith belief that access, use, preservation, or disclosure of the information is reasonably necessary to meet any applicable legal process or enforceable governmental request, enforce applicable Terms of Service, address fraud, security, or technical concerns, or to protect against harm to the rights, property, or safety of our users or the public as required or permitted by law.
Non-Personal Information. We use Non-Personal Information to improve the Service, customize the user experience, track trends, and analyze use patterns on the Site. This Privacy Policy does not limit our use or disclosure of Non-Personal Information, and we reserve the right to use and disclose such information to our partners, advertisers, and other third parties at our discretion.
Telemetry Information (If Applicable). For certain products and services, we may collect telemetry information automatically to understand how you use our offerings, identify and troubleshoot issues, and improve performance and reliability.
Microsoft Windows Information (If Applicable). If you are using our services on Microsoft Windows devices, we may also collect specific information related to your Windows devices, such as the operating system version, hardware model, and device settings, to ensure compatibility and optimize our services for your Windows experience.
Apple Services Information (If Applicable). For Apple users, your personal data is utilized for several purposes. These include processing transactions, maintaining communication with you, ensuring security and fraud prevention, and adhering to relevant laws. Moreover, we may employ your personal data with your consent and rely on legitimate interests during the data processing procedures.
Data Retention. We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by law. We carefully assess whether retaining personal data is necessary, and if so, we retain it for the shortest permissible period under applicable law.
Please note that the usage of the information described above is subject to your choices and consent. You may choose not to provide certain personal data, but this may affect your ability to access certain features or services. For further details on how we handle your personal data, please refer to our full Privacy Policy.
Sharing of Personal Information
Personal Information. We value your privacy and take the protection of your Personal Information seriously. As a general practice, we do not sell, trade, rent, or otherwise share your Personal Information with third parties for marketing purposes without your consent. However, there are certain instances where we may share your Personal Information as described below:
a. Service Providers: In order to provide you with the best possible experience, we may engage third-party vendors who act as service providers to perform certain tasks on our behalf. These tasks may include processing or storing data, including Personal Information, in connection with your use of our services and delivering products to customers. Our service providers are bound to handle personal data consistently with this Privacy Policy and according to our instructions.
b. Partners: At times, we may partner with third parties to offer additional services or other offerings. When such partnerships are established, we require our partners to protect your Personal Information in accordance with our Privacy Policy.
c. Developers and Publishers: If you purchase a third-party subscription from our platform, we may create a Subscriber ID that is unique to you and the developer or publisher. The Subscriber ID may be used to provide reports to the developer or publisher, including information about the subscription you purchased and your country of residence. This information helps developers and publishers understand the performance of their subscriptions.
d. Others: We may share your Personal Information with others at your direction or with your consent, such as when we share information with your carrier to activate your account. Additionally, we may disclose information about you if we determine that disclosure is necessary or appropriate for national security, law enforcement, or other issues of public importance. We may also disclose information about you where there is a lawful basis for doing so, or if we determine that disclosure is reasonably necessary to enforce our terms and conditions, protect our operations or users, or in the event of a reorganization, merger, or sale.
Non-Personal Information. We use Non-Personal Information to improve our services, customize the user experience, track trends, and analyze use patterns on the Site. Please note that this Privacy Policy does not limit our use or disclosure of Non-Personal Information, and we reserve the right to use and disclose such information to our partners, advertisers, and other third parties at our discretion.
Business Transactions. In the event we undergo a business transaction, such as a merger, acquisition by another company, or sale of all or a portion of our assets, your Personal Information may be among the assets transferred. By using our services, you acknowledge and consent to such transfers, as they are permitted by this Privacy Policy, and that any acquiring party of our assets may continue to process your Personal Information as set forth in this Privacy Policy.
Please be assured that your Personal Information will be treated with utmost confidentiality and shared only in accordance with this Privacy Policy. If you have any questions or concerns about how we share your Personal Information, please don't hesitate to contact us at support@styleageinc.com
Protection of Information
Account Protection. We take the security of your information seriously and implement measures to protect it from unauthorized access. Your account is safeguarded by a unique account password, and we strongly advise you to take precautions to keep your personal information secure. Please refrain from disclosing your password to others and ensure that you log out of your account after each use to prevent unauthorized access.
Technological Security Measures. To enhance the security of your information, we employ certain technological security measures, including encryption, firewalls, and secure socket layer technology. These measures are designed to safeguard your data from potential security breaches and protect it from unauthorized access, disclosure, alteration, or destruction. However, it is essential to understand that despite our efforts, no security measures can guarantee absolute protection against all potential threats.
Constant Improvement. As part of our commitment to maintaining high privacy standards, we continuously work to improve our security safeguards. We regularly update and review our security protocols to address evolving threats and protect your personal data effectively.
Understanding Risks. By using our services, you acknowledge that no data transmission over the Internet or electronic storage method is entirely secure. While we employ robust security measures to protect your information, we cannot guarantee that unauthorized access, disclosure, alteration, or destruction will not occur. Consequently, you agree to assume the risks associated with using our services and sharing your information online.
At Style Age, Inc. we prioritize your data security and privacy. We strive to maintain a safe environment for your personal information and implement measures to minimize potential risks. However, it is essential to remain vigilant and responsible while using our services to ensure the protection of your information.
Your Choices
Updating Information. You may review, update, or delete your personal information by contacting us at support@styleageinc.com
Opt-Out. You may opt out of receiving promotional communications by following the unsubscribe instructions provided in the emails.
Do Not Track. Some browsers offer a "Do Not Track" feature, which, when enabled, signals to websites not to track your online activities. Our website does not respond to "Do Not Track" signals.
MARKETING POLICIES
Branding and Messaging
Brand Identity. The Company shall maintain a consistent brand identity across all marketing materials, including logos, colors, fonts, and taglines.
Messaging Guidelines. All marketing communications shall adhere to approved messaging guidelines, accurately reflecting the Company's value proposition and core values.
Transparency. Marketing messages shall be transparent and avoid any false or misleading claims about the Company's products, services, or competitors.
Target Audience and Market Segmentation
Target Audience. The Company shall define its target audience based on demographic, psychographic, and behavioral characteristics to tailor marketing efforts effectively.
Market Segmentation. When appropriate, the Company shall use market segmentation to create targeted campaigns and messages for different customer segments.
Digital Marketing
Online Presence. The Company shall maintain a professional and up-to-date online presence, including the official website and other relevant digital platforms.
Social Media Engagement. Social media interactions shall be respectful, responsive, and aligned with the Company's brand voice and values.
Email Marketing. The Company shall adhere to applicable email marketing laws and regulations, including obtaining consent for sending marketing emails.
Online Advertising. Digital advertising efforts shall comply with industry standards and avoid intrusive or deceptive practices.
Content Marketing
Content Creation. All marketing content, including blog posts, articles, videos, and infographics, shall be valuable, informative, and relevant to the target audience.
Plagiarism and Copyright. The Company shall respect intellectual property rights and avoid plagiarism or unauthorized use of copyrighted material in its content.
Content Promotion. Content shall be promoted through appropriate channels to reach the intended audience effectively.
Advertising and Promotional Materials
Advertising Compliance. All advertising materials shall adhere to relevant advertising regulations and laws, ensuring accuracy and clarity in the messaging.
Testimonials and Endorsements. Testimonials and endorsements shall be genuine and based on real experiences, clearly disclosing any material connections between endorsers and the Company.
Promotions and Contests. Promotions and contests shall comply with applicable laws and include clear rules and terms for participation.
Competitive Practices
Respect for Competitors. The Company shall avoid making disparaging or false statements about competitors in its marketing efforts.
Comparison Advertising. When comparing products or services to competitors, the Company shall do so truthfully and with verifiable facts.
Privacy and Data Protection
Customer Data. The Company shall handle customer data in compliance with data protection laws and obtain appropriate consent for data collection and processing.
Opt-Out Mechanism. The Company shall provide an opt-out mechanism for customers who wish to unsubscribe from marketing communications.
Marketing Budget and ROI
Budget Allocation. The Company shall allocate the marketing budget strategically, focusing on channels and initiatives with the highest potential for return on investment (ROI).
Performance Measurement. Marketing campaigns shall be regularly monitored and evaluated to assess their effectiveness and adjust strategies as needed.
CODE OF CONDUCT
Integrity and Honesty
Members shall conduct themselves with integrity and honesty in all business interactions, acting in a transparent and ethical manner.
Members shall not engage in any form of fraud, misrepresentation, or deceptive practices.
Members shall accurately record and report all business transactions and expenses.
Respect and Inclusivity
The Company is committed to fostering a diverse and inclusive workplace. Members shall treat each other, clients, partners, and stakeholders with respect, regardless of their race, color, religion, gender, sexual orientation, nationality, age, or disability.
Harassment, discrimination, or any form of offensive behavior will not be tolerated.
Members shall maintain a professional and respectful work environment, promoting teamwork and collaboration.
Confidentiality and Data Protection
Members shall respect the confidentiality of all proprietary, sensitive, or private information obtained during the course of their work for the Company.
Members shall comply with all applicable data protection and privacy laws when handling personal or sensitive information.
Members shall not disclose or use confidential information for personal gain or to the detriment of the Company or its clients.
Conflict of Interest
Members shall avoid situations that may create a conflict of interest between their personal interests and the interests of the Company.
If a conflict of interest arises, Members must disclose it promptly to their supervisor or the appropriate authority.
Compliance with Laws and Regulations
Members shall comply with all applicable laws, regulations, and legal obligations relevant to their roles and responsibilities.
Members shall not engage in any illegal activities or unethical conduct that could harm the Company's reputation or standing in the community.
Use of Company Resources
Members shall use Company resources, including equipment, software, and facilities, responsibly and solely for legitimate business purposes.
Unauthorized use of Company resources for personal gain or non-business activities is strictly prohibited.
Health and Safety
Members shall prioritize their safety and the safety of others by adhering to all health and safety guidelines and procedures.
Members shall report any workplace hazards or accidents promptly to the appropriate personnel.
Reporting Violations
Members have a responsibility to report any violations of this Code of Conduct to their immediate supervisor or a designated compliance officer.
The Company shall not tolerate any retaliation against individuals who make good-faith reports of suspected violations.
BUSINESS ETHICS POLICY
Compliance with Laws and Regulations
Legal Compliance. All Members shall comply with applicable laws, regulations, and industry standards in the countries and jurisdictions where we operate.
Anti-Corruption and Bribery. We prohibit bribery, corruption, or any improper influence on business decisions. Members shall not offer, promise, or accept anything of value to gain an unfair advantage or obtain or retain business.
Conflict of Interest
Disclosure. Members shall promptly disclose any actual or potential conflicts of interest that may affect their impartiality in making business decisions on behalf of the Company.
Mitigation. If a conflict of interest arises, the Company shall take appropriate steps to address the conflict and avoid situations where personal interests interfere with the Company's interests.
Protection of Company Assets
Proper Use. Members shall use Company assets, including funds, equipment, information, and intellectual property, solely for legitimate business purposes and to avoid personal use or unauthorized disclosure.
Information Security. Members shall safeguard sensitive and confidential information from unauthorized access, disclosure, or use, both during and after their association with the Company.
Fair Competition and Antitrust
Compliance with Antitrust Laws. Members shall comply with antitrust laws and regulations and avoid engaging in any anti-competitive practices, such as price-fixing, market allocation, or bid-rigging.
Fair Marketing and Advertising. Marketing and advertising efforts shall be truthful, accurate, and compliant with applicable laws and industry standards.
Respect for Human Rights
Human Rights Policy. We are committed to respecting human rights and shall not engage in or support any form of forced labor, child labor, or human rights abuses.
Diversity and Inclusion. We value diversity and inclusion and shall foster a work environment that is free from discrimination and harassment based on race, gender, religion, nationality, or any other protected characteristic.
Environmental Responsibility
Sustainability Practices. We shall strive to minimize our environmental impact and promote sustainable practices in our operations.
Compliance with Environmental Laws. Members shall comply with environmental laws and regulations and work towards reducing waste, conserving resources, and mitigating environmental risks.
Whistleblower Protection
Reporting Violations. The Company encourages Members to report any violations of this Policy or any unethical behavior without fear of retaliation.
Confidentiality. All reports made in good faith shall be treated with strict confidentiality, and the identity of whistleblowers shall be protected to the extent allowed by law.
Policy Violations
Consequences. Violations of this Policy may result in disciplinary actions, up to and including termination of employment or contractual relationship.
Legal Consequences. Serious violations may also be subject to legal action, where applicable.
Policy Review
This Business Ethics Policy shall be reviewed periodically and updated as needed to align with changing business practices, legal requirements, and industry standards.
INSURANCE POLICIES
General Liability Insurance
Coverage. The Company shall maintain general liability insurance to protect against claims for bodily injury, property damage, and personal injury arising from business operations.
Limits. The insurance coverage limits shall be determined based on the Company's risk exposure and industry standards.
Additional Insured. The Company shall add relevant parties, such as clients or vendors, as additional insured under the general liability policy when required by contract.
Professional Liability Insurance (Errors and Omissions Insurance)
Coverage. The Company shall maintain professional liability insurance to protect against claims related to errors, omissions, or negligence in the provision of professional services.
Limits. The insurance coverage limits shall be determined based on the nature of the services provided and the potential financial impact of a claim.
Tail Coverage. If applicable, the Company shall secure tail coverage to provide protection for claims made after the termination of a professional liability policy.
Workers' Compensation Insurance
Coverage. The Company shall comply with all applicable workers' compensation laws and maintain workers' compensation insurance to provide benefits to employees injured on the job.
Employee Classification. The Company shall ensure that employees are classified correctly for workers' compensation purposes to accurately determine premiums.
Return-to-Work Program. The Company shall establish a return-to-work program to facilitate the reintegration of injured employees into the workforce.
Property Insurance
Coverage. The Company shall maintain property insurance to protect its physical assets, including buildings, equipment, inventory, and other property.
Business Interruption Coverage. Property insurance shall include business interruption coverage to provide financial assistance in the event of business disruptions due to covered perils.
Valuation. The Company shall periodically assess the value of its assets and update the property insurance coverage accordingly.
Cyber Liability Insurance
Coverage. The Company shall maintain cyber liability insurance to protect against data breaches, cyberattacks, and related liabilities.
Data Breach Response Plan. The Company shall have a data breach response plan in place to effectively manage and mitigate the impact of a data breach.
Directors and Officers (D&O) Liability Insurance
Coverage. The Company may maintain D&O liability insurance to protect its directors and officers from claims related to their actions or decisions while serving in their capacity as Company representatives.
Indemnification. The Company may provide indemnification to its directors and officers to the extent permitted by applicable laws and the Company's bylaws.
Automobile Insurance
Coverage. The Company shall maintain automobile insurance to cover liability and physical damage for vehicles owned, leased, or used by the Company.
Driver Qualification. The Company shall establish driver qualification standards and review motor vehicle records of employees authorized to drive on behalf of the Company.
INTELLECTUAL PROPERTY POLICY
Definitions
Intellectual Property. Intellectual Property refers to intangible creations of the mind, such as inventions, designs, trademarks, copyrights, and trade secrets, which are protected under applicable laws.
Company Intellectual Property. Intellectual property created or developed by employees, consultants, contractors, or representatives (collectively referred to as "Creators") during the course of their work for the Company or using Company resources.
Third-Party Intellectual Property. Intellectual property owned by entities or individuals outside the Company, which may be used or licensed by the Company with appropriate authorization.
Ownership of Company Intellectual Property
Work-for-Hire Principle. Unless otherwise agreed upon in writing, any intellectual property created by Creators within the scope of their employment or engagement with the Company shall be considered the exclusive property of the Company.
Assignment of Rights. Creators shall promptly assign and transfer all rights, titles, and interests in any intellectual property created for the Company to the Company.
Pre-Existing Intellectual Property. Creators shall disclose any pre-existing intellectual property that may be used in the course of their work for the Company to avoid any potential conflicts or claims.
Protection of Intellectual Property
Confidentiality and Non-Disclosure. Creators shall maintain the confidentiality of sensitive intellectual property and, when required, sign non-disclosure agreements to protect trade secrets and other proprietary information.
Copyright and Trademark Notice. Creators shall include appropriate copyright and trademark notices on works subject to copyright or trademark protection.
Patent Protection. The Company may file patent applications for inventions deemed valuable and meeting patentability criteria.
Use of Third-Party Intellectual Property
Authorized Use. The Company shall respect third-party intellectual property rights and use third-party intellectual property only with proper authorization, such as licenses or permissions.
Copyright Compliance. The Company shall adhere to copyright laws and obtain licenses for the use of copyrighted materials, including software, images, and written content.
Intellectual Property Disputes
Monitoring and Compliance. The Company shall monitor its intellectual property assets to identify and address potential infringement or misuse.
Legal Action. In case of suspected infringement of Company intellectual property or potential violations by third parties, the Company may take appropriate legal action to protect its rights.
Employee and Representative Obligations
Training. Creators shall undergo training on intellectual property rights, their responsibilities, and the implications of violating this Policy.
Reporting. Creators shall promptly report any potential intellectual property infringement or unauthorized use of third-party intellectual property to the designated authority.
Policy Review
This Intellectual Property Policy shall be reviewed periodically and updated as needed to ensure alignment with changing business needs and legal requirements.
FINANCIAL POLICIES
Financial Reporting and Record Keeping
Accurate Recording. All financial transactions shall be accurately recorded in the Company's accounting system, in compliance with generally accepted accounting principles (GAAP).
Timely Reporting. Financial reports, including income statements, balance sheets, and cash flow statements, shall be generated and submitted on a quarterly basis to relevant stakeholders.
Internal Controls. The Company shall implement internal controls to safeguard assets, prevent fraud, and ensure the accuracy and reliability of financial data.
Auditing. The Company shall conduct periodic internal audits to review financial processes and practices, ensuring adherence to these Policies and identifying areas for improvement.
Budgeting and Financial Planning
Annual Budget. The Company shall develop and maintain an annual budget, outlining projected revenues, expenses, and capital expenditures.
Budget Review. Budgets shall be regularly reviewed and updated to reflect changes in business conditions, market dynamics, and strategic priorities.
Expense Authorization. All expenditures shall be approved by the appropriate authority before being incurred and should align with the approved budget.
Revenue Recognition
Recognition Criteria. Revenue shall be recognized in accordance with applicable accounting standards and when it is both realized or realizable and earned.
Contractual Agreements. Revenue recognition shall be based on the terms of contractual agreements with clients, ensuring compliance with relevant accounting principles.
Cash Management
Cash Handling. The Company shall establish clear procedures for the handling and recording of cash, including receipts, disbursements, and petty cash.
Cash Reserves. The Company shall maintain adequate cash reserves to meet operational requirements and unforeseen contingencies.
Investment Policy. If the Company maintains investment accounts, an investment policy shall be established to guide investment decisions and manage risk.
Expense Reimbursement
Reimbursement Policy. The Company shall have a documented expense reimbursement policy that outlines eligible expenses, documentation requirements, and the reimbursement process.
Timely Reimbursement. Employees and representatives shall be reimbursed for approved expenses promptly and in compliance with the reimbursement policy.
Debt Management
Borrowing Authority. The Company shall designate specific individuals with the authority to borrow funds on behalf of the Company, subject to approval processes and limits.
Debt Service. Debt obligations shall be serviced regularly, and the Company shall maintain a good credit standing.
Financial Transparency
Financial Disclosures. The Company shall provide relevant stakeholders, such as investors, shareholders, and regulators, with accurate and timely financial disclosures as required by law or industry standards.
Ethical Investments. The Company shall consider the financial impact of its investments and aim to align its investments with its ethical values and sustainability goals.
Compliance
Legal and Tax Compliance. The Company shall comply with all applicable financial laws, regulations, and tax requirements, both at the national and local levels.
Ethical Conduct. All financial activities shall be conducted with the utmost ethical standards and integrity, avoiding conflicts of interest and unethical practices.
© 2023 Style Age Inc.
United States
